KHIPUAISolution Design
A short, fixed-fee first engagement: we analyze how your team works and design a solution you will own, with a clear plan and price to build it. The engagement takes about two weeks.
Definition
What is Solution Design?
Evidence instead of opinions: where your team's hours go, which of that work a machine could do reliably, and what each fix is worth. Then the design of a solution you will own, built into the systems you already run.
Fixed fee, fixed timeline and tool-neutral. If there is little worth automating, we will say so.
Timing
When Solution Design makes sense.
Data retyped from PDFs and emails every week
The same report rebuilt by hand
Approvals stuck across inboxes and spreadsheets
Admin headcount growing with revenue
Leadership wants AI, but no one knows where it would help
Deliverables
What you receive.
The Solution Design
The solution you will own, designed around your actual workflows and systems.
A Prioritized Opportunity Map
The top 5 to 10 things worth automating, ranked by value against effort.
The Numbers
Hours saved per month, value per year and effort to build, for each item.
A Clear Plan and Price to Build It
What to build first, second and third, with the investment for each.
One or Two Quick Wins
Improvements you can implement immediately.
A Design You Own
Build it with KHIPUAI, your own team or another provider.
Investment
One fixed fee. Scoped to your business.
A single fixed fee, not hourly billing, scoped with you on a free discovery call and confirmed in writing before any work starts. About two weeks end to end; the fee does not change once agreed.
The full fee is credited toward the build if you engage KHIPUAI to build it within 30 days.
Process
From first call to a product you own.
- 01
Discovery Call
Free, 20 to 30 minutes. We confirm the fit and identify the areas worth reviewing.
- 02
Walkthrough
About one week. Working sessions to review the actual workflows. Read-only; nothing changes in your systems.
- 03
Solution Design
Week two. The design, the plan and the price to build it, walked through with your team.
- 04
Build
Optional. Built by us, your team or another provider.
A Product You Own
FAQs
Common questions about Solution Design.
How long does Solution Design take?
About two weeks. Week one consists of a few working sessions to review the actual workflows. In week two you receive the design, the plan and the price, along with a live call to review them. Your team's total time commitment is a couple of hours.
What access do you need from us?
A couple of hours of your team's time over one week, and visibility into the workflows and systems involved. Access is read-only and nothing changes in your systems during design. Building comes later, and only if you choose to proceed.
Is Solution Design a sales pitch for a build?
No. The design is yours to act on with anyone, including your own team. If you build with KHIPUAI within 30 days, the full fee credits toward the build. If there is little worth automating, we will say so clearly.
What kinds of work usually get automated?
The most common candidates are document intake and data entry, manually built reports, reconciliations between disconnected systems, approval follow-up across inboxes, and copying the same data into multiple tools. Solution Design quantifies each one in hours and dollars before recommending anything.
Do you guarantee the savings numbers?
No, and any guarantee of that kind deserves caution. Solution Design uses conservative estimates built from your team's actual volumes and time, so you can judge each opportunity on evidence.
Do you need to be on site?
No. Solution Design runs virtually.