KHIPUAI
KHIPUAI is an Ontario, Canada studio serving clients across North and South America.
Automate what costs you the most.
We map the workflows behind your operation, quantify the bottlenecks, and design the solution you will own, with a clear plan and price to build it.
Book a free discovery call
Take the 5-minute self-assessment
- Operator-led: 15 years improving operations
- Human-approved: important actions stay under your control
- Read-only during design: no changes to your systems
- Existing systems: compatible with the tools your team already uses
From the first call to a product you own.
- Discovery call. Free, 20 to 30 minutes. We confirm the fit and identify the areas worth reviewing.
- Walkthrough. About one week. Working sessions to review the actual workflows: systems, handoffs and manual steps.
- Solution Design. Week two. The design of a solution you will own, the plan and the price to build it.
- Build. Optional. Built by us, your team or another provider.
The hidden cost of manual work.
We use Claude, by Anthropic, and other large language models (LLMs) to write and test the software, not to handle your records. The code we deliver handles reading, sorting and first drafts consistently, inside your systems. Your team makes the decisions.
Capable staff are still:
- Manually re-entering data from PDFs and emails into your systems
- Following up on approvals across inboxes and spreadsheets
- Rebuilding the same report manually every week
- Copying the same customer data into three different tools
- Reconciling numbers line by line because the systems are not integrated
Your staff accomplish more. Your customers receive better service.
- For your staff: the code reads the PDFs, emails and spreadsheets, fills in the fields, and drafts the report or the reply. Your team reviews and approves instead of re-entering data.
- For your customers: faster, consistent answers at any hour, using your own prices, rules and policies, with a clear handoff to a person when it matters.
- For you: a person approves every important action: anything that moves money, changes a record or commits you to a customer. Every approval is logged.
An action plan to put in place.
- A prioritized opportunity map. The top 5 to 10 automation opportunities, ranked.
- The numbers. Hours saved per month, dollar value per year, effort to build.
- One or two quick wins. Improvements you can act on immediately, without a full project.
- A recommended sequence. What to do first, second and third, with approximate investment.
- A live readout call. A plain-language walkthrough with you and your team.
- A document you own. The design is yours. Build it with KHIPUAI, your own team or another provider.
What we have built.
- Support tickets with AI triage: reads each new ticket, tags its topic and urgency, and routes it to the right person.
- Payroll compliance reporting: builds certified payroll reports from payroll data and checks each worker's pay against the required wage rates.
- ACA filing: annual 1094-C and 1095-C forms built from the payroll data, with client review and approval.
- Operations web hub: one place for a team's internal tools: billing exceptions, a guided monthly billing close, client profiles and dashboards.
- Material lists from drawings: reads building plans and drafts the material list, each line traced to its drawing.
- WhatsApp sales and orders assistant: answers questions, quotes from the business's own price list and takes orders on WhatsApp at any hour. The team tracks every order in one portal.
Your data remains yours. It is never shared with public AI tools.
- Built with test data. We use AI to write and test the code with synthetic or redacted data. Your records are never sent to an AI model during the build.
- Your systems, your data. Wherever possible we build inside your own environment, such as your Microsoft Azure, and we do not keep copies.
- Least-privilege access. Separate accounts with only the access the work requires, removed when the engagement ends.
- AI in live systems. Where a system uses AI in operation, such as answering customer messages, it runs through Anthropic's business API, and sensitive details such as Social Security numbers are masked or excluded.
- A complete activity record. Every action the system prepares is logged with who approved it and when.
- Returned or deleted. At the end of an engagement, your data is returned or deleted.
Security and data governance
Who we are for.
KHIPUAI is the right fit if:
- Your team moves documents, customer data, billing information, or approvals between several systems.
- A repetitive workflow consumes meaningful staff time or creates financial, service, or compliance risk.
- You need a practical plan and do not have a dedicated internal automation team.
Frequently asked questions.
What do you need from us? A couple of hours of your team's time over one week, and a review of the workflows involved. Access is read-only, and nothing changes in your systems during design.
Is our data safe? Yes. Access is read-only during design. We build and test with synthetic or redacted data, so your records are never sent to an AI model during the build. What we deliver runs inside your own security controls, with least-privilege access and a person approving every important action.
Will AI make changes on its own? No. Everything is built draft-first: the system prepares the work, and a person approves every material entry.
What if there are few opportunities? We will say so directly. If there is little worth automating, you will have learned it for a small, agreed fee rather than over a year.
Are we required to build with KHIPUAI? No. The design is yours to implement with any provider, including your own team.
What happens after Solution Design? If the first opportunity is worth building, KHIPUAI can scope a fixed implementation and stay on for managed improvement. You decide after seeing the design and the price.
The team
"I created this service because I saw the same pattern in every business I worked in: capable people occupied with work that a computer should handle." Wil Mora, Founder, KHIPUAI
- Wil Mora, Founder. 15 years leading operations in high-demand businesses across Canada and the US, where deadlines drove every day and every delay carried a cost.
- Alex Pena, Developer. Builds and tests the underlying systems: the website and the internal tools through which the automation is delivered.
How KHIPUAI works · Solution Design · Contact · Español
KHIPUAI